Employer Sponsor Licence Checklist | Northgate Sponsor Advisory

Section 1

Company registration and structure

Certificate of incorporation or equivalent company registration evidence Details of group structure, parent company, or linked entities if relevant Current registered office and trading addresses Summary of business activities, locations, and number of employees

Section 2

Trading and operational evidence

Recent trading evidence such as invoices, contracts, or purchase orders Website, marketing material, or other evidence showing active trading presence Accounts, management reports, or financial evidence supporting active operations Evidence of current customers, service delivery, or contracts where relevant

Section 3

VAT, PAYE, and finance readiness

PAYE registration details and payroll evidence if applicable VAT registration evidence if the business is VAT registered Evidence the business can support the roles it intends to sponsor Key finance contact details if finance records support trading evidence

Section 4

Premises and site evidence

Lease, licence, ownership, or occupancy evidence for business premises Utility, insurance, or local authority evidence linked to the premises if useful Site map or location summary for multi-site operations Explanation of where sponsored workers would be based or deployed

Section 5

HR systems and compliance readiness

Right to work process documented and consistently applied Employee file structure with contact details, contracts, and key records stored reliably Reporting trigger list for absences, changes, or organisational updates Internal owner for sponsor responsibilities agreed in advance

Section 6

Recruitment need and role information

Role titles, duties, salary range, and location details Business rationale for why the role is needed now Recruitment planning notes or evidence of workforce gaps Outline of when the business expects to issue Certificates of Sponsorship after approval

Section 7

Key personnel details

Details of the proposed authorising officer Details of the proposed key contact Details of the proposed level 1 user or outsourced support structure Internal approval that these individuals can manage sponsor responsibilities consistently

Prepare your Sponsor Licence evidence pack with less guesswork.